Hotel reservation management

We’ve created tailor-made software specifically designed to meet the particular needs of convention organizers and hotels.

Convention organizers provide event details such as date, duration, expected number of participants, partner hotels and room types required.

We therefore adapt the software to the convention’s specifications. This includes creating room categories, integrating special equipment, setting up special rates for conference participants, etc.

Personalized booking process

Congress attendees can access a dedicated online platform to make their reservations. The software must allow group bookings, the addition of congress-specific options and the customization of reservations according to individual needs.

Managing blocks of reserved rooms

A key feature of the software is the ability to manage a certain number of rooms for the congress in real time. This ensures that participants have access to rooms during the event.

Direct communication with hoteliers via automated rooming lists

The rooming list is automatically created in real time and transmitted to hoteliers. Any updates made are immediately reflected in the system. This ensures that hotels always have the most up-to-date booking information, minimizing the risk of errors or data entry.

Real-time reporting and monitoring

The software offers reporting capabilities to enable organizers to track reservations, payments and room availability in real time. This facilitates informed decision-making during the planning and execution phase of the event.

Automated communication

The software can be configured to automatically send booking confirmations, payment reminders and other relevant communications to participants and organizers.

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